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Purchase Policy

 

Purchase Policy

 
 

Last updated:08/20/2009

1. This purchasing policy serves as a guideline to assist staff in managing the library purchases effectively.
   
2. All purchasing titles are aligned with the Library Collection Development Policy.
   
3. Book purchase expenditure is disbursed from the university annual budget. Books for teaching or study needs are purchased from the departmental library budget allocation. Books for general use or leisure are purchased from the library budget.
   
4. Book request application is open to enrolled students, faculty and staff of the university.
   
5. Requests for Books priced NT$10,000 and above require that the filled-in application form with the signatures of the chairperson and the library committee member of the department be sent to the library for consideration.
   
6. Renewals of Periodicals and databases require that the filled-in application form with the signatures of the chairperson and the library committee member of the department be sent to the library for consideration.
   

7.

Requests for databases and foreign periodicals must be submitted before June each year. Requests on approvals start subscription in the following year. Requests submitted after June will be postponed until the next school year.
   
8. Books in the general leisure reading category are selected and approved by the acquisition librarians. The library accepts requests for general leisure reading books, which are released one month later. The maximum number of copies to be purchased with each recommendation is 10.
   
9. To purchase books from the departmental library budget, it is necessary to submit the requests to the library before the end of April each year, or the library will plan for the use of the department’s surplus funds.
   
10. Payment over NT$100,000 is disbursed on the basis of the Providence University Procurement Policy and Procedures.
   
11. Payments under NT$100,000 refer to the following ways of ordering:
  11.1 Firm order: Books selected through publishers’ catalogues.
  11.2 Approval plan: Books selected through the book suppliers.
  11.3 Purchase on behalf of the library: After the duplicate check and book budget allowance, full-time teachers can buy books from abroad during a visiting period and apply for reimbursement according to the stipulations of Article 5.
   

This policy and amendments thereof take effect after the approval of The Library Administration.

 

 

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